The Hague Service Convention for service abroad – Service of Process in Global Litigation.

Hague Service ConventionBy Michael R. Jackson, Shareholder

Each day the nature and level of interaction among individuals and businesses becomes increasingly global in nature, and, as dealings become more international in character, the natural outgrowth is global litigation. Such litigation requires an understanding of the Hague Service Convention for service abroad. Many such examples abound.

For example, two German business partners agree on selling a luxury bus in a showroom in the United States, but the deal goes awry and while the vehicle is now located in Florida and becomes the subject of a dispute in a United States courtroom the defendant is to be found abroad.  What if instead, your company entered into a business agreement with a Norwegian shipbuilding company but the purchased vessel is substandard and the purchase agreement allows for suit in the United States.  Alternatively, your company reaches an agreement with an Australian national and an Indian manufacturing company for exclusive distribution rights of a certain product within the United States.  A year later you learn, however, that a distributor located in Texas has been allowed to distribute large volumes of this product within the United States in contravention of this agreement.  Instead, you may discover as a result of being sued that your former business partner in a real estate finance and development company has been diverting investor money for personal use, and you need to add him as a party to the litigation.  The only problem is that he is a Serbian national who has returned to his home country.  Finally, you are an attorney and represent an individual in a vehicular accident.  Unfortunately, the driver who caused the accident is a tourist who returned home to France.  Such examples may be found on a daily basis.  In each instance, what do you do?  First and foremost, you must have a grasp of issues relating to the Hague Service Convention for service abroad.

Despite the increasing globalization of business and interpersonal relationships, even U.S. attorneys often remain uncertain about litigating on a global scale. Jurisdictional questions are daunting in the prism of international litigation and the simple task of service of process becomes confusing when service of process is to occur in a foreign jurisdiction.  Recognizing a need to stream-line this process, a large number of countries acknowledged the need to transmit judicial documents from one country to another without the burden of following diplomatic channels nearly a half century ago.  The Hague Conference on Private International Law, an intergovernmental organization which has worked to unify the rules of private international law, put forth a treaty known as The Convention on the Service Abroad of Judicial and Extrajudicial Documents in Civil or Commercial Matters on November 15, 1965 (more commonly known as the Hague Service Convention).  Just this year already, in Costa Rica and Vietnam the Hague Convention on the Service Abroad of Judicial and Extrajudicial Documents in Civil or Commercial Matters has been ratified and will take effect in both countries as of October 1, 2016.  Thus, as of today, there are 71 total contracting States to the Hague Service Convention – the United States having done so in 1967.  Nevertheless, the treaty remains somewhat enigmatic to many U.S. litigators.  The Member Contracting States and Non-Member Contracting States may be broken down as follows:

Member Contracting States







Bosnia and Herzegovina



China, People’s Republic of

Costa Rica



Czech Republic















Korea, Republic of













Republic of Moldova


Russian Federation





Sri Lanka



The former Yugoslav Republic of Macedonia



United Kingdom of Great Britain and Northern Ireland

United States of America



Non-Member Contracting States

Antigua and Barbuda










Saint Vincent and the Grenadines

San Marino


The Preamble to the Hague Service Convention clearly delineates that the purpose of this treaty is “to ensure that judicial and extrajudicial documents to be served abroad shall be brought to the notice of the addressee in sufficient time” and to “improve the organization of mutual judicial assistance for that purpose by simplifying and expediting the procedure.” Moreover, Article 1 of the Hague Service Convention provides that it applies “in all cases, in civil or commercial matters, where there is occasion to transmit a judicial or extrajudicial document for service abroad.”  So, whether you are an individual or are acting on behalf of a corporation, if you need to serve a legal document in a signatory country, you must abide by the requirements of the Hague Service Convention.  That is not to say, as pointed out by the United States Supreme Court in Volkswagenwerk Aktiengesellschaft v. Schlunk, 486 U.S. 694, 701 (1988), that the Hague Service Convention actually prescribes standards for determining the legal sufficiency of the actual service of process – instead, to do so, the litigant must refer to the internal law of the forum state.

In the examples above, France and Germany ratified the Hague Service Convention as long ago as 1972 and 1979, respectively. Conversely Australia ratified the Convention as recently as 2010, whereas India and Croatia ratified it in 2006.  The most recent countries to ratify the Hague Service Convention are Costa Rica and Vietnam, having done so on March 16, 2016.

In the cited examples, the potential parties are located in contracting states. Setting aside jurisdictional questions in the analysis, if you intend to seek a judgment that you can then enforce in the foreign party’s home jurisdiction, you will need to ensure that your judgment was obtained through means that utilized valid service of process as recognized by the applicable foreign court.  In applying the Hague Service Convention, though, keep in mind that the party’s foreign citizenship is not the deciding factor; rather, application turns upon whether service of process is to be made in a contracting state.  Therefore, the Hague Service Convention does not apply where the foreign national or corporation or his/its domestic agent is found within a judicial district of the United States.  In such an instance, the local governing rules of procedure would apply to the service of process.

Where service is to be made in a foreign contracting state, attention must be given to Article 2 of the Hague Service Convention, which provides that each state is to designate a Central Authority “which will undertake to receive requests for service coming from other Contracting States and to proceed in conformity with the provisions of Articles 3 to 6.” Article 3 provides that a Hague Service Convention request form must accompany the document to be served and that each is to be forwarded to the Central Authority in duplicate.  Article 4, in turn, provides that the Central Authority will advise the requesting party of any deficiencies with respect to the request.  Article 5 of the treaty provides that the Central Authority will either serve the document itself or cause it to be served by means consistent with internal law or as set forth within the request, as long as the means requested are not inconsistent with the laws of the forum.  The forum state may also require the document to be translated into the official language of the contracting state.  Article 6 provides that the Central Authority shall complete a certificate corroborating service or delineating the reason[s] why service could not be accomplished.  If served, the certificate will include the method, place, date of service, and the identity of the person to whom the document was delivered.

The Hague Service Convention also provides for an alternate scheme of service, i.e., other than proceeding through the Central Authority. Such alternate means include, as set forth under Articles 8 and 9, effecting service upon individuals through its diplomatic or consular agents and/or consular channels.  Further, under Article 10, it is clarified that the Hague Service Convention does not interfere with 1) the freedom to send the documents by mail or 2) the freedom to effect service through judicial officers, officials or other competent persons of the State of destination.  However, Article 10 also provides that such alternate means may only be utilized if the State of destination does not object.  The Federal Republic of Germany, for example, has filed specific declarations with respect to these alternative channels of service.  Therein, Germany objects to service in its territory by foreign diplomats upon German nationals.  Although U.S. consular officials may effect service within Germany upon U.S. citizens, generally they will not do so.  Germany has also objected to service by mail or through a judicial officer.  Moreover, Germany requires an official translation into German of all documents to be formally served.

Ultimately, a judgment obtained in a U.S. court will not likely be enforced in a foreign state if service of process upon the defendant[s] was not effectuated properly. Thus, much time will have been spent and expense incurred in procuring a meaningless judgment. The Jackson Law Firm is experienced in assisting individuals and companies with such issues of international law as the Hague Service Convention, and with a network of foreign attorneys to whom we can refer you, should the need arise, your options to pursue legal claims in foreign jurisdictions increases significantly. By the same token should you need to domesticate and enforce a foreign judgment within the United States, we stand ready to put our experience to work on your behalf.

We encourage you to explore our website – – to learn more about The Jackson Law Firm, P.A., the attorneys, and the firm’s practice areas.  International Litigation typically presents the courts, attorneys, and parties with unique challenges that fall outside of the general experience of law firms that have not routinely handled such matters.  Our international experience allows us to assist clients and other law firms in matters relating to the Hague Convention of Service of Process.  The Jackson Law Firm, P.A. takes pride in its international experience, and looks forward to the opportunity to put that experience to work for its clients.  Please do not hesitate to contact us with any questions you might have.

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